Job Description

Job Title: Female-Secretary

Location: [Riyadh, Exit 18]
Employment Type: [Full-time/Contract]

Job Summary:
We are seeking a detail-oriented and organized Secretary to support our team in daily administrative tasks. The ideal candidate will have excellent communication skills and a strong ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

Requirements:

• Bachelor Degree or equivalent; additional qualifications in Office Administration or related field preferred.
• Proven experience as a secretary or in a similar administrative role (minimum [ 6years]).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills, with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Knowledge of [specific industry-related software or tools, if applicable].
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.

Benefits:

• Eligible to get 30 days paid vacation every year.
• Providing health insurance for the employee and family.

How to Apply:
Interested candidates should submit their resume and a cover letter to Type: Full-time

Education:

• Bachelor's (Required)

Experience:

• Secretary: 5 years (Required)

Language:

• English and Arabic (Required)