Secretary - Female

Job Description

Job Title: Female-Secretary

Location: [Riyadh, Exit 18]
Employment Type: [Full-time/Contract]

Job Summary:
We are seeking a detail-oriented and organized Secretary to support our team in daily administrative tasks. The ideal candidate will have excellent communication skills and a strong ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Manage and maintain schedules, appointments, and correspondence for executives or departments.
  • Prepare and organize documents, reports, and presentations.
  • Answer phone calls and emails, directing inquiries to the appropriate parties.
  • Assist in the planning and coordination of meetings, including logistics and materials.
  • Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
  • Handle confidential information with discretion and professionalism.
  • Perform general office duties, including data entry and record keeping.
  • Support team members with various administrative tasks as needed.
  • Monitor and order office supplies, ensuring inventory levels are maintained.
  • Prepare and distribute meeting agendas and minutes.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Develop and implement office procedures to improve efficiency.
  • Assist with budgeting and expense tracking for departmental activities.
  • Liaise with external vendors and service providers to facilitate office needs.
  • Maintain office equipment and coordinate repairs as necessary.
  • Support event planning and coordination for company functions or team-building activities.
  • Create and maintain databases and spreadsheets for tracking important information.
  • Conduct research and compile data as requested by team members.
  • Train and onboard new administrative staff as needed.
  • Ensure compliance with company policies and procedures.

Requirements:

  • Bachelor Degree or equivalent; additional qualifications in Office Administration or related field preferred.
  • Proven experience as a secretary or in a similar administrative role (minimum [ 6years]).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and problem-solving skills.
  • Experience with scheduling software and CRM systems is a plus.
  • Strong interpersonal skills, with the ability to interact professionally with clients and colleagues.
  • Ability to prioritize tasks and manage multiple deadlines effectively.
  • Flexibility to adapt to changing priorities and projects.
  • Knowledge of [specific industry-related software or tools, if applicable].
  • Experience in handling travel arrangements and itineraries is a plus.
  • Basic knowledge of social media and marketing tools is beneficial.

Benefits:

  • Eligible to get 30 days paid vacation every year.
  • Providing health insurance for the employee and family.

How to Apply:
Interested candidates should submit their resume and a cover letter to Type: Full-time

Education:

  • Bachelor's (Required)

Experience:

  • Secretary: 5 years (Required)

Language:

  • English and Arabic (Required)

تاريخ النشر: اليوم
الناشر: Jobs in Dubai
تاريخ النشر: اليوم
الناشر: Jobs in Dubai