Job Description

• Helping manager to establish procurement excellence function at Invictus.
• Coordinating with buyers to ensure compliance is not being compromised.
• Evaluate the current procurement process and suggest areas for improvement and drive them along with the manager- procurement excellence.
• Trackers development and update.
• Ensuring that trackers review, and procurement leaders connect is happening as per desired frequency
• Prepare and present reports on procurement performance, cost savings, and other key metrics to management.
• Analyze market trends, pricing, and supply chain risks to make informed procurement decisions.
• Execute RFP’s and negotiate with multiple qualified suppliers to meet short-term and long-term business requirements of our end-users
• As a listed trading partner, ensure adherence to reporting governance (i.e., all commitments to suppliers (orders, forecasts, etc.) are supported by equivalent commitment from our end-users and our books are reconciled on a monthly basis to ensure that all shipments are invoiced)
• Optimize working capital by negotiating for extended credit terms & avoiding advance payment terms with suppliers
• Ensure zero inefficiency costs (detention / demurrage / damages) due to negligence or delays in documentation
• Monitor supplier adherence to end-user specifications and support in timely resolution of quality complaints
• Track supplier performance, and address any issues or concerns that may arise.
• Scan the product market on a regular basis to scout for potential new suppliers or product innovations
• Provide rolling forecasts to suppliers based on rolling demand projection shared by the end users.
• Vendor onboarding with necessary quality approvals, KYC approvals, due diligence and SAP updation.
• Proactive monitoring of upcoming deliveries based on vendor lead times / order need-by dates / demand changes / market disruptions.
• Provide visibility across the value chain regarding upcoming pipeline of orders, with appropriate warning triggers
• Validate supplier’s shipping documents for regulatory compliance and prepare outbound Invictus shipping documents on back-to-back basis
• Support in facilitating vendor account reconciliations (through SOA’s) and resolving payment disputes
• Support on-time New Product Launches by identifying robust suppliers, expediting product trials / artwork developments & working closely with the project team to meet network timelines / project budgets.
• Collaborate with internal stakeholders to understand their procurement needs and requirements.
• Prepare procurement proposals and recommendations
• Comply with the company’s policy for all purchases
• Ensure Seamless communication and interaction between procurement team and other teams.
• Work and Support the team in achieving the company’s procurement strategic goals
• Goods receiving Via SAP (GRN/IR/Billing).
• Applying for COO, generating clearance documents.
• Co-ordinate with finance team to send the Clearance documents through Bank.
• Booking Courier to Sudan (Sample & Doc., )
• Payment Flow up with Finance from SOA till Swift copy.
• Reports Via SAP. (Order dump, Advance payment invoice etc.)
• Prepare export documentation for the shipment from UAE and overseas
• Coordinate with logistics and BU for the correction of shipping documents
• Apply COO via Dubai Chamber and make payment wherever required
• Follow up with buyers and for timely submission of original documents to accounts
• Proactively monitor upcoming shipment documents to be handed over with the help/input of buyer
• Communicate courier reference to the Business Unit
• Prepare and communicate auction documents based on buyer inputs
• Park Supplier invoices for Materials and Freight on time in order to process the credit supplier payments on time
• Create Billing
• Prepare Various types of documents, RFQs, RFPS, PFIs, Quotations etc.