Job Description

Document Controller cum Admin Asst

(INTERIOR FITOUT & EXHIBITIONS)

Key Responsibilities:

• Establish and maintain an organized and accessible document filing system.
• Receive log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
• Ensure documents are accurately labeled, versioned, and filed according to company standards.
• Monitor document change requests and track revisions to ensure accuracy and completeness.
• Collaborate with project teams to manage document review and approval processes
• Maintaining inventory levels, tracking shipments, and ensuring the timely delivery of materials to various departments.
• Work closely with suppliers to coordinate deliveries and address any issues that may arise.
• Update and maintain accurate records of all materials and shipments, as well as monitor inventory levels to prevent shortages or excess

Admin Asst :

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Preference will be given to :

CIVIL ENGINEER Degree

Talago Speaking

Immediate Joiners

Email ID : Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month