HR & Admin Assistant

A leading Facilities Management company based in Jordan is currently looking for hiring a talented HR & Admin Assistant,


Job description

• Scan and maintain all HR related documents and save them in HR drive. Responsible for accuracy of all scanned documents.

• Follow up on completion of newly hired personnel’s documentations i.e. Photographs, passport & employment visa copies, educational certificates etc.

• Ensure prior preparation of new employee files according to the personal file check list.

• Print and issue Company IDs to new employees before they are deployed at sites.

• Issue permanent Company IDs to employees once residence visa is received.

• Maintain and update all personnel files by organizing and reconciling with the checklist.

• Maintain and update HR filing.

• copies of passport, photo, warning letters, contract etc.

• Provide copies of passports and visas if required by sites.

• Coordinate with Site Administrators to ensure their requirements are attended to in a timely manner.

• Maintain proper filing for all apartments, maintenance and annual newspaper contracts.

• Verify and update the job description templates for all positions.

• Receive, review, sort, organize, file and format resumes when received.

• Ensure updating the HR forms & update HR public folder as per QA standards.

• Ensure HR policies & procedures are always implemented.

• Assist in corresponding and organizing trainings schedules when required

• Provide assistance to operations team during tender processing.

• Ensure the check list is prepared when due.

• Other duties as assigned.

• Prepare Offer Letters to selected candidates

• Check the timecards against the entries performed from the site for the attendance.


Qualifications

·      An ideal candidate must hold a bachelor’s degree

·      1 year of experience of relevant experience

·      Must possess strong communication skills in English both written and spoken.

 

Industry

  • Facilities Services

Employment Type

Full-time


Post date: Today
Publisher: LinkedIn
Post date: Today
Publisher: LinkedIn