Job Description

Responsible for carrying out all day-to-day accounting work including preparing the commercial documents to ensure that the right products are delivered to the right location on time. The Commercial/Accounts officer is also involved in stock control, warehousing, and monitoring the flow of goods.

Job description:

• Documents financial transactions by entering account information. Summarizes current financial status by collecting information, and preparing balance sheets, profit and loss statements, and other reports.
• Filing all financial documents like Bank statements, Credit card statements, Petty cash statements, PDC tracking, etc.
• Assist in the periodic internal and external audit process.
• Preparing and updating commercial documents in the SAP system and arranging details of shipments with forwarders, and carriers as necessary for exports.
• Preparing and executing export documentation requirements for shipments to different countries, which include letters of credit shipments, commercial invoices, packing lists, certificates of origin, certificates of analysis, etc. Ensuring that all documentation meets export regulations.
• Preparing and submitting documents to freight forwarders to necessitate timely processing of exports. Maintaining up-to-date export files and records.
• Communicating with the logistics team and if required with forwarders associated with the shipment.
• Preparing and submitting claim forms for damaged or lost shipments. Coordinating with the logistics department to notify of lost shipments and to initiate tracing.
• Monitoring and communicating the latest modifications in import/export procedures and guidelines and conforming to the customs laws. Understanding of required paperwork for shipment and export of products.
• Assisting with the scanning of documents electronically and maintaining the database of all commercial documents for easy retrieval of the data.
• Preparing in and out gate passes for vehicles and coordinating with the logistics department and security for proper in and out of vehicles.
• Monitoring and physical stock and preparing the reports. Clarifying stock discrepancies with the production department.
• Reconciling financial discrepancies by collecting and analyzing account information. Preparing general ledger entries by maintaining records and files, and reconciling accounts. Prepare payments to vendors and suppliers. Processing payment monthly recurring payments and AMC.
• Posting and processing journal entries to ensure all business transactions are recorded. Update accounts receivable and issue invoices. Update accounts payable and perform reconciliations.
• Understand and follow the ISO international standards supporting the organization for continual improvement. Keeping the process in line with the standards. Participating in the audit and maintaining the records for audit.
• Actively participate in the ongoing/new project implementation and follow the SOPs in day-to-day work.