OVERALL RESPONSIBILITIES:

• Developing procurement strategies that are inventive and cost-effective.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Approving purchase orders and organizing and confirming delivery of goods and services.
• Performing risk assessments on potential Purchase Orders and agreements.
• Establishing framework agreements with repetitive suppliers and review contracts from legal point of view.

·       Evaluates, selects, and establishes relationships with vendors

·       Placing purchase orders , maintaining accuracy while expediting/deferring purchase orders

·       Resolving price discrepancies, optimizing price/volume purchases and processes daily quoting requests

·       Negotiate contracts with vendors and makes sure all contract terms are verified

·       Prepare cost comparison between vendors in the market

·       Prepare and implement tenders of high value

·       Researches and determines the most economical methods for procuring materials and supplies based on need, cost, and storage facilities

·       Oversees and monitors all purchasing for the outlets

·       Approves purchases and tracks their progress according to the prices agreed upon and timeliness of deliveries

·       Always seeks reliable vendors according to the quality required at the best available price

·       Reviews all technicalities in any order placed

·       Able to assist in cost reduction strategies

·       Manage stock taking and able to perform inventory spot checks

·       Monitors all requisitions related to storerooms/warehouses and movement of items between outlets

·       Handle and investigate suspicious vendors/ Invoices.

·       Track orders and ensure timely delivery

·       Supervise entry order details (e.g. vendors, quantities, prices) into internal databases

·       Maintain updated records of purchased products, delivery information and invoices

·       Coordinate with warehouse staff to ensure proper storage

·       Attend product launches and networking with industry professionals to stay up to date

·       Review supplier orders and adjust according to market practices

·       Troubleshoots and resolves the more non-routine procurement problems and issues.

·       Collaborates with auditors as and when required.

• Review & evaluate supplier quality and pricing every 3 months to make suggestions to management
• Reviews open purchase orders

GOVERNANCE

·       Follows the Delegation of Authority Matrix

·       Develops, Implement and updates the Policies and Procedures

·       Build solid approval process mechanism.

PLANNING

·       Prepares the Procurement Annual Plan

·       Plan and prepare procurement plans & budget for upcoming projects

·       Forecasts with the operations team any upcoming demand for some material

TEAM

·       Manages, develops, coaches and trains subordinates in line with the Company policy.

·       Handle a team and delegate tasks according to operational needs

·       Working cross-functionally with different departments

SYSTEMS and PROCESSES

·       Controlling the procurement budget and promoting a culture of long-term saving on procurement costs in the System

·       Collaborates with other teams to develop and implement the system across the Group

·       Implement a process or a system to enhance the operation of the department

·       Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.

REPORTING

·       Preparing procurement reports.

·       Prepare reports on purchases, including cost analysis

·       Issue reports to management on monthly & quarterly basis that include spend value, supplier base reports, cost reduction reports

Requirements:

• Bachelor’s degree in supply chain management, logistics, or business administration.
• Proven experience managing supply chain operations, procurement
• Experience using supply chain management software and tools, including SAGE
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.