About The Role

GEMS Dubai American Academy is looking to appoint an outstanding, highly-motivated and well-qualified Middle Secretary to join our team immediately. Middle School Secretary facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the Middle School office and acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.

The successful applicant should have the following:

QUALIFICATIONS:

• Demonstrate excellent competence in computer technical skills using Google, Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use;
• Maintain confidentiality and exemplify personal and professional integrity;
• Two (2) years’ experience as Secretary in an office or school environment.

SKILLS:

• Good verbal communication skills/telephone etiquette.
• E ffective interpersonal skills to aid in daily contact with a diverse multi-cultural population.
• Ability to multi-task and withstand interruptions to best serve community needs.
• Excellent written/spoken English language skills.

Key Accountabilities include:

• Models and encourages a culture of kindness in support of the GEMS/DAA core values and upholds the mission and ethos of the school.
• Acts as an ambassador for the school and performs all job duties in an efficient, professional, and confidential manner. Takes initiative to improve systems and processes to aid in efficiency and effectiveness.
• Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, students, parents and visitors.
• Responsible for managing all secretarial functions of the Middle School office.
• Generate and process daily office e-mails and telephone calls
• Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
• Maintain Line Managers’ appointment calendar as well as all his/her professional communication and public relations needs.
• Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
• Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
• Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
• Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Respond to telephone calls and enquiries courteously and direct calls to appropriate school personnel.
• Work in tandem with all other secretaries creating a positive team ethos.
• Assist with parent issues, trying best to solve them in timely and professional manner.
• Provide information in regards to school programs, events, functions, activities, examinations and timings.
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Attend staff meetings and serves on committees as required.

Please note: Interviews and hiring of shortlisted candidates may occur prior to the advertised closing date.

About Your Benefits

This position offers an attractive tax free salary and benefits including an airfare allowance and 52 calendar days of annual leave.

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About The School

GEMS Dubai American Academy (DAA) is GEMS Education's flagship American school. Offering both an enriched American Curriculum and the International Baccalaureate Diploma to students from around the world, DAA prepares its students for success in the world's most prestigious universities and colleges. DAA is the only American curriculum school in Dubai to receive the KHDA rating of Outstanding, and has received this rating since 2011.

With over 20 years of history and academic excellence, DAA is one of the most sought after American schools in Dubai. The school's outstanding heritage is coupled with its future design focus which embeds creative design, cutting-edge robotics and digital fluencies at its core. Through teaching, learning and innovation, students develop a mastery of multiple literacies and fluencies to support genuine world-class learning, personal growth and future readiness. DAA offers a diverse range of extra-curricular, athletic, and leadership opportunities to enrich the holistic development of each student. In addition, our original and growing WISE initiative pulls efforts of wellness, inclusion, safeguarding, and social-emotional health into a coordinated effort to support students for holistic well-being, supporting them in their growth and in their learning.

Our staff teaches and inspires excellence in academics and life-long learning skills by continually reviewing and building an enriched American curriculum, promoting student achievement, encouraging integrity and nurturing a desire to learn.

To learn more please visit http://www.gemsaa-dubai.com/

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

• Resume/CV
• Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.

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