Job Title: Executive Secretary

Position Summary: We are seeking an experienced and detail-oriented Executive Secretary to support our executive team. This role requires a high level of professionalism, confidentiality, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare and edit reports, presentations, and other documents as needed.
• Manage travel arrangements and itineraries for executives.
• Assist in organising company events, conferences, and meetings.
• Maintain confidential and sensitive information with the utmost discretion.
• Handle incoming calls, emails, and other communications, directing them to the appropriate parties as necessary.
• Coordinate and manage special projects, ensuring timely and accurate completion.
• Perform general office duties such as ordering supplies, managing records, and maintaining office equipment.
• Support the executive team in various tasks to ensure smooth daily operations.
• Followup with shippers, customs and forwarders. 

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Experience in shipping (courier, airfrieght & sea freight)
• Strong organisational and time-management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.
• Experience in the medical equipment industry or knowledge of medical terminology is a plus.
• Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.