Key Responsibilities

HR Responsibilities

• Coordinate the recruitment and selection process, including, candidate resumes screenings, conduct screening calls, sharing resumes with hiring managers, scheduling interviews and arranging exams.
• Prepare a quarterly recruitment report.
• Administrate the recruitment cycle.
• Support Onboarding process for new hires.
• Provide administrative support to the HR Department in all HR functions including but not limited to the Performance Management, Training and Development and leaves management.
• Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to employees
• Draft various HR and Administration documentation required for the specific area of work (e.g. employment documents, service agreements, transfer letters, training-related documents, visa invitation letters… etc.) and other correspondence documents as required, ensuring accuracy and meeting established deadlines.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated.
• Health Insurance administration.
• Monitor vacations, leaves and time attendance records.

Office Administrative Responsibilities

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• Oversee the general day-to-day operations of the office, including managing office supplies, following up on cleaners’ daily schedule, coordinating facility maintenance in accordance with the Office Admin.
• Arrange and prepare the needed during any management and/or guests’ visits.
• Provide administrative support to senior management, such as scheduling meetings, preparing reports, and handling correspondences
• Support HR department team members in matters related to schedules, travel including drafting itineraries, accommodation, per diems, office needs and other issues/items as assigned; ensuring needs of the company and employees are met;
• Perform other duties as assigned by the direct supervisor.

Essential Position Requirements

• Bachelor’s degree in Business Administration or other relevant field.
• 3-4 years of experience in relevant position.
• Excellent computer skills and good knowledge of Microsoft Word, Outlook, PowerPoint, Excel and related software.
• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience.
• Flexible, organized and detail-oriented, with an ability to prioritize multiple assignments and react quickly to changes.
• Very good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries.
• Excellent oral and written communication skills in Arabic and English.
• Self-starter with confidence and commitment to professional delivery.
• Ability to work unsupervised and take ownership of queries/issues, bringing them to a successful conclusion.
• Excellent knowledge in Jordanian Labor Law and Social Security.