Job Responsibilities:

Positive Attitude & Strong Work Ethic:

Demonstrate a positive, proactive approach to work with a strong commitment to delivering high-quality results. Maintain a can-do attitude in addressing challenges and a willingness to go above and beyond when needed. Demonstrating excellent interpersonal skills to collaborate with all stakeholders.

Administrative Support:

Assist the Project Manager with all related administrative tasks, ensuring smooth project operations and clear communication. Prioritize tasks as needed to accommodate project timelines, always maintaining a professional and cooperative demeanor.

Document Management:

Systematically manage, file, and organize all project-related documents—both digital files in Teams and physical hard copies—for efficient reference and retrieval. Ensure all documentation is up-to-date and accessible when needed, handling sensitive documents with integrity and confidentiality.

Activity Documentation:

Maintain a daily log of project-related activities in a designated notebook to support accurate reporting and project tracking. Ensure all relevant information is captured for future reference and reporting, applying attention to detail in documentation.

Translation & Communication:

Translate project reports and official documents between Arabic and English as required, ensuring clarity, accuracy, and alignment with project objectives. Demonstrate excellent communication skills, both written and verbal, to foster clear and respectful interactions with all stakeholders.

Meeting Coordination & Documentation:

Coordinate and schedule meetings with partners, stakeholders, and contractors, whether in-person or online. Prepare accurate and timely Minutes of Meetings in English using the project’s templates, ensuring consistency and attention to detail.

Event & Logistics Management:

Organize and manage logistics for site visits, project-related events, workshops, and external meetings.

Office Supplies & Logistics:

Oversee the procurement and availability of office materials (printer ink, paper, stationery, etc.) to ensure that both offices are fully equipped. Coordinate office logistics as needed for the smooth functioning of day-to-day operations.

Report & Document Drafting:

Support the Project Manager in drafting, editing, and formatting project reports, official letters, and other documents, ensuring they meet the project’s communication standards and objectives. Maintain professionalism in all written communication, contributing to the project's positive reputation.

Petty Cash Management:

Administer the project’s petty cash fund, ensuring accurate tracking and reporting of expenses to the Head Office. Be detail-oriented and accountable in handling finances.

Confidentiality & Data Security:

Maintain the confidentiality and security of sensitive project information and documentation, ensuring compliance with company policies and protocols.