Job Title: Bidding/Proposal Manager

Location: Amman, Jordan

Company Overview:

At MUE Group, we are a leading engineering firm specializing in Power, Oil & Gas and Infrastructure Engineering and Construction Projects. We are committed to delivering high-quality solutions to our clients through innovation, expertise, and teamwork.

Job Description:

We are seeking an experienced Bidding/Proposal Manager to join our team. The ideal candidate will have a strong background and experience (10 years+) in tender management, project coordination, and business development, with a solid understanding of engineering principles. An understanding of contracts management is also desirable.

Key Responsibilities:

• Bidding/Proposal Management:
• Tender Monitoring: Regularly monitor industry sources for tender opportunities relevant to our business. Maintain an up-to-date calendar of tender release dates and submission deadlines.
• Tender Analysis: Analyze tender documents to assess requirements, risks, and challenges. Coordinate with the technical team to gather necessary inputs and ensure all specifications are clearly understood.
• Bid Preparation: Lead the preparation of comprehensive bid proposals, including technical and commercial aspects. Collaborate with internal departments (e.g., engineering, finance, legal) to gather accurate and competitive information.
• Cost Estimation: Work closely with the costing and procurement teams to develop accurate cost estimates and pricing strategies.
• Compliance Assurance: Ensure all bid submissions comply with client requirements, legal regulations, and internal quality standards.
• Submission Management: Ensure timely and high-quality submission of bids, managing any last-minute adjustments or requirements.
• Bid Follow-Up: Maintain communication with clients post-submission to track bid status and address any clarifications.
• Portal Management: Manage and Maintain company registrations with various client online portals. Ensure that all company information is up-to-date and accurately reflects our capabilities and certifications, ensure compliance with client requirements and to stay informed about new opportunities.
• Project Coordination:
• Meeting Planning & Scheduling: Organize and schedule meetings related to tender processes and project coordination.
• Stakeholder Coordination: Act as the primary point of contact between the bidding team, internal departments, and external stakeholders (clients, subcontractors, vendors).
• Documentation Management: Oversee detailed records of project timelines, deliverables, and communications, ensuring up-to-date and organized project documentation.
• Project Tracking: Monitor project progress, identifying risks and ensuring milestones are met.
• Contracts Management:
• Contract Review: Review contract documents to ensure compliance with legal and client-specific requirements. Assist in identifying any potential risks or issues.
• Record Keeping: Maintain accurate and organized records of all contracts, including amendments, renewals, and other relevant documentation.
• Follow-Up: Ensure all contract-related obligations are tracked and followed up on, coordinating with relevant stakeholders to ensure compliance with terms.
• Business Development:
• Client Relationship Building: Develop and maintain strong relationships with current and prospective clients. Identify new business opportunities through tender platforms and industry networks.
• Market Research: Stay informed about industry trends, competitor activities, and market conditions to position the company competitively in bids.
• Strategic Proposals: Collaborate with senior management to develop strategic proposals that align with the company’s growth objectives and client needs.

Qualifications:

• Proven experience in bidding management, project coordination, and business development within an engineering or related industry.
• Proficiency in English, both written and spoken, with strong communication skills for preparing and reviewing documents, as well as interacting with clients and stakeholders.
• Understanding of contracts management, including review, record keeping, and follow-up.
• Strong organizational and project management skills.
• Proficiency with MS Office Suite and Oracle Primavera P6.
• Background in engineering is highly preferred.
• Excellent communication and negotiation skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Strong record-keeping and documentation skills, with attention to detail in maintaining organized and compliant records.

Preferred Qualifications:

• Bachelor’s degree in Engineering, Project Management, or a related field.
• Experience with large-scale infrastructure or construction projects.

What We Offer:

• Salary: starting at 1,300 JOD
• Opportunity to work on impactful projects.
• A collaborative and dynamic work environment.

How to Apply: Please submit your resume and a cover letter outlining your experience and qualifications to [Click to show email]