We are seeking a highly organized and proactive Executive Secretary & Office Manager to support our CEO. The ideal candidate will handle executive calendar management, meeting coordination (including BOD meetings), communication, and overall administrative support with a high level of professionalism and confidentiality.

Responsibilities:

• Manage CEO’s calendar, travel, and daily schedule.
• Prepare meeting agendas, minutes (MOM), and track action items.
• Draft correspondence, reports, emails, and presentations.
• Organize and support BOD and high-level management meetings.
• Compile briefing notes and summaries ahead of executive meetings
• Liaise with internal teams and external partners on behalf of the CEO.
• Support public relations efforts including arranging meetings, corporate gifts, and special events.
• Ensure smooth office operations and readiness at all times.
• Maintain digital and physical records, ensuring confidentiality and ease of access.
• Demonstrate discretion, professionalism, and the ability to represent the CEO in high-level engagements

Skills

• 5+ years' experience proven in a similar executive support role.
• Advanced proficiency in MS Office Suite and digital & AI tools.
• Exceptional writing and communication skills in English and Arabic.
• Strong time-management, multitasking, and problem-solving abilities.
• Presentable with a high level of professionalism and interpersonal skills.
• Willingness to travel and flexible with extended work hours.
• Ability to work independently and maintain a high level of confidentiality.