We are seeking a highly organized Executive Administrative Assistant to support our Managing Director. This role is critical to ensuring smooth day-to-day operations, handling high-level administrative tasks, and serving as a key liaison both internally and externally.

Calendar & Meeting Management:

• Manage and maintain executive calendars, meetings, and appointments with efficiency and discretion.
• Coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items.

Communication & Correspondence:

• Screen and prioritize incoming emails, calls, and messages on behalf of executives.
• Liaise with clients, suppliers, internal departments, and external stakeholders professionally and diplomatically.

Documentation & Reporting:

• Produce high-quality reports, briefing papers, presentations, and documents.
• Prepare reports and insights from tools like Orion and other sources (e.g. sales performance, stock levels, store analysis).
• Compile market research and competitor reports for executive use.

Administrative Operations:

• Maintain confidential files, records, and sensitive documents in an organized manner.
• Assist in general administrative functions including expense processing, document filing, and office coordination.

Event & Project Coordination:

• Support the planning and execution of company events, showroom visits, meetings, and off-site activities.
• Coordinate logistics and materials for seasonal campaigns, product launches, and fashion trade shows.

• Assist in auditing stores, online platforms, social media activity, and team performance metrics.
• Collaborate with store managers and department heads to gather and validate operational data.

Skills

Minimum 2 years of experience in a similar administrative or executive support role

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills in English (Arabic proficiency is highly preferred) .

Ability to multitask, manage time effectively, and pivot quickly in a fast-paced environment.