Travel Hotel Invoice Collection

Line of Service

Industry/Sector

Specialism

Management Level

Associate

Job Description & Summary

The Hotel Invoice Collection Associate sits within the Travel Ops team and is responsible for maintaining meticulous records and obtaining tax-compliant invoices for all hotel stays booked by our employees during their business trips.

The Hotel Invoice Collection Associate manages all day to day activities related to Invoice collection , booking tracker & data.

Other admin day to day tasks - travel related as relevant.

  • Tax Compliant Invoice Collection: Contact hotels within 5 working days after each employee's checkout to obtain tax-compliant invoices for all business stays. Appropriate follow up action taken for delayed invoices as relevant.
  • Monitor Tracker Data: Regularly update and maintain our internal tracking system to stay current with employee hotel stays and expenditure data.
  • Reporting: Generate and provide reports based on collected invoice data, ensuring accuracy and timeliness.
  • Communication: Collaborate with hotels and team members, both through online booking tools and direct communication, to secure required invoices.
  • Dashboard Proficiency: Utilise dashboard tools and online hotel booking platforms efficiently to track and manage reservations and invoices.
  • Documentation: Maintain well-organised records of all invoices and related communications.
  • Coordinating with PwC Finance Team: Coordinate and work closely with the PwC finance team to ensure tax-compliant invoices are booked and payments are processed on time to payment provider card companies.
  • Hotel Relationship Management: Cultivate and maintain positive relationships with all hotels, particularly their back-office teams, to ensure the timely collection of invoices.
  • Collaboration with Travel Management Company: Work in conjunction with our travel management company and payment providers, such as Conferma Snap tools, to monitor data and secure invoices on time.
  • Process Improvement: Identify and recommend process improvements to enhance efficiency and effectiveness in invoice collection.

Education

  • Bachelor’s Degree

Language

  • Fluency in English required, proficiency in Arabic is an advantage

Overall Experience

  • 2+ years of overall experience

Specific Experience

  • Experience in Tax compliant Invoice Collection, preferably in the travel field.

Knowledge and Skills

  • Proven customer service experience with Excellent communication skills, both written and verbal.
  • Previous experience in a similar role involving data tracking and invoice collection is highly advantageous.
  • Proficiency in using dashboard tools and online hotel booking platforms is essential.
  • Strong organisational and time management skills with an ability to meet deadlines consistently.
  • Attention to detail and a commitment to maintaining accurate records.
  • Proactive problem-solving skills and a dedication to process improvement.
  • Knowledge of tax regulations and compliance is a plus.

Education (if blank, degree and/or field of study not specified)

Degrees/Field Of Study Required

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

0%

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date
تاريخ النشر: ١٣ يناير ٢٠٢٥
الناشر: LinkedIn
تاريخ النشر: ١٣ يناير ٢٠٢٥
الناشر: LinkedIn