Urgently looking for a European Personal Assistant for our client a multinational holding company in Dubai. Seeking a proactive and extremely organized Personal Assistant to provide administrative and secretarial support to the Chairman. The PA to Chairman will act as the primary point of contact between the Chairman and internal and external stakeholders and must have excellent communication, organizational, and time management skills.

Job Specifications

• Provide administrative support to the Chairman, including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas; and preparing summary overviews or reports as instructed.
• Prior checks to ensure consistent smooth travel schedule including coordinating with private jet providers, arranging the required travel visas, transportations etc.
• Prepare minutes of the meeting (MOM) and circulates to the concerned parties for acknowledgement. Also, maintains MOM archives and makes a timely follow up on matters which needs to be completed in respect to timelines and due dates.
• Act as the primary point of contact between the Chairman and his Ultra High Net Worth (UHNW) personal friends / clients who will be based internationally, managing their travels/schedule to Dubai, and maintaining a database of key contacts in line with COO instruction.
• Provide general office support such as answering phones, greeting visitors, and maintaining office supplies when required.
• Anticipate the Chairman's needs and take proactive steps to ensure that they are met, including coordinating lunch / dinner reservations, resolving scheduling conflicts, and ensuring that the chairman has all the necessary information and resources for his meetings and other appointments. Be extremely organized, flexible and the ability to monitor work / be available anytime of the day. Required skills, qualifications, and experience.

Required Skills

• A bachelor’s degree (or equivalent) in a related field
• At least 3 to 5 years' experience as a Personal Assistant to the Chairman/C-Suite
• Ability to work independently and as part of the Chairman’s support team.
• Must be extremely presentable and have excellent communication skills.
• Ability to work well under pressure and maintain discretion.