Role Summary: Financial and Administrative Auditor

The financial and administrative auditor evaluates and analyzes financial and administrative operations to ensure accuracy and compliance with financial and administrative policies and laws. They conduct internal audits to assess the effectiveness and adherence of all financial and administrative departments to internal controls and provide recommendations for improvement. The auditor also analyzes financial risks and offers advice to mitigate these risks. Through their reports and recommendations, the auditor contributes to enhancing transparency and efficiency in managing the financial and administrative resources of the institution.

Main Tasks and Responsibilities

This position is responsible for auditing the policies and daily procedures of the financial department and other administrative departments, including the following duties and responsibilities:

Internal System Evaluation

• Examine and assess the effectiveness and efficiency of the internal system, including internal policies and procedures, by understanding the company's operations, organizational structure, and current internal system, and gathering information on current policies, procedures, and key practices of all financial and administrative departments.
• Conduct tests to determine whether the internal system’s policies and procedures are followed correctly and assess their effectiveness in institutional performance by auditing records, interviewing employees, and evaluating documents.
• Provide recommendations for improving the internal system, which may involve modifying current policies and procedures or adding new ones to help achieve the company’s goals and strategies.
• Follow up on the implementation of proposed recommendations and ensure the company takes necessary actions to improve the internal system.

Financial Auditing

• Examine financial records and transactions to ensure their accuracy and compliance with approved accounting standards by collecting samples of necessary financial documents such as account statements, invoices, and other accounting records related to the period being examined, and analyzing the collected financial data to understand the overall financial situation of the company.
• Examine and audit financial data to verify their correctness and accuracy, such as documentary audits of invoices and records, inventory evaluation, and review of financial operations.

Examine the document cycle in financial operations and ensure their compliance with accounting standards.

• Examine and audit samples of purchasing and inventory activities to ensure the integrity of procedures and their compliance with the company’s internal policies and system.
• Document all findings and conclusions reached during the audit process, and prepare necessary reports that outline conclusions and recommendations to the company's board of directors.

Risk Assessment and Process Improvement

• Identify and assess potential risks facing the company in areas such as finance, policies, procedures, and operations, and develop measures to address them.
• Assess the potential impact of each risk on the company and the likelihood of its occurrence.
• Develop strategies to handle potential risks, which may include identifying potential measures to reduce the impact of risks, or setting plans to deal with risks if they occur, and provide the board of directors with a report outlining the extent of those risks and how to eliminate or reduce them.
• Follow up on the implementation of developed strategies to handle risks, evaluate their effectiveness, and update them periodically based on changes in the internal and external work environment.
• Analyze current financial and administrative processes to understand how they are executed, organized, and performed, including the analysis of supply chain, production processes, sales operations, marketing, human resources, maintenance, IT, and all administrative departments.
• Identify problems and gaps in current processes that hinder their efficiency and affect the overall performance of the company.
• Develop innovative solutions to improve financial and administrative processes, which may include using modern technology, redesigning processes, or improving policies and procedures.
• Document the process of improving operations by providing reports to the board of directors outlining the results and expected benefits of the improvements, along with recommendations for continuous sustainable development.
• Monitor the performance of improved operations post-implementation and evaluate their effectiveness, providing feedback and necessary adjustments to ensure continuous improvement.

Compliance with Legislation

• Evaluate the company’s current compliance with financial, tax, and other laws and regulations by reviewing financial and administrative records and operational procedures to ensure compliance with legal requirements.
• Develop and improve compliance procedures within the company to ensure adherence to laws and regulations based on the current compliance evaluation.
• Provide periodic reports to the board of directors outlining the level of compliance and related risks, along with recommendations for performance improvement in this area.
• Follow up on the implementation of new compliance procedures and verify their effectiveness through regular checks and assessments to ensure ongoing compliance with laws and regulations.

Periodic Reports

• Prepare periodic and summarized reports for the board of directors, which are then passed to the executive director, detailing audit results, discovered issues, and proposed recommendations by analyzing the collected data to understand patterns, trends, and main issues discovered, and identifying strengths and weaknesses in the internal system and workflow.
• Submit reports to the board of directors according to the specified schedule, accompanied by necessary supporting data and analyses for better understanding.
• Follow up on the effective implementation of proposed recommendations, which may include monitoring work progress and providing periodic reports on the status of implementation.

Qualifications Requirements

Education

· Bachelor's Degree: A degree in finance, accounting, business administration, or a related field is usually required.

· Advanced Degree: A Master's in Business Administration (MBA) or a Master's in Finance or Accounting can be advantageous, or holding any of finance or admin certification such as CPA. CMA, or CIA

Experience

·Relevant Work Experience: 10+ years of experience in finance, accounting, or auditing. Experience in both public accounting firms and corporate finance departments.

·Industry-Specific Experience: Knowledge and experience in the hospitality industry and financial services

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