Job Summary
The Accounting Clerk will perform complex clerical, bookkeeping, accounting, procurement assignments and prepare
accounting statements and financial reports.
Duties/Responsibilities
Accounting:
- Accounts data entries including but not limited to purchase invoice postings, sales invoice processing, Petty Cash and Bank reconciliations.
- To provide timely and accurate support/advice to internal and external customers.
- Manage Receivables and Payables efficiently.
- Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
- Take control of fabric stock count reviews, assist with investigation where needed and post variances.
- Inventory adjustments for Raw Materials and Finished goods as necessary.
- Maintains the general ledger.
- Assist Finance Manager with Month Close preparation, reconciliations, and month close GL entries as well as annual audit.
- Ad hoc reports and tasks as allocated.
Accounts Receivable:
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; Consignment customer invoicing from customer reports provided and submits invoices to customers.
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
- Creates reports regarding the current status of customer accounts as requested.
- Researches customer discrepancies and past-due amounts with the assistance of the Finance Manager and other Sales Team.
- Collaborates with the Finance Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
- Assists in generating monthly billing statements based on the general ledger.
- Assists Finance Manager in reconciling revenue accounts each month.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to appropriate employees.
- Ad hoc reports and tasks as allocated.
Procurement:
- Reviews cost proposals and pricing information.
- Fabric and accessory ordering, Fishbowl PO entries. Follow up to ensure on time delivery.
- Ensure paperwork is correct when goods arrive in Jebel Ali and arrange transport for all orders if/when needed.
- Prepares and administers contracts and purchase orders with specific vendors.
- Confirms that terms and delivery dates are accurate.
- Evaluates competence of vendors and reviews their invoices for accuracy.
- Maintains database regarding vendors performance and quality of product.
- Performs other related duties as assigned.
- Ad hoc reports and tasks as allocated.
Requirements
Education
- Minimum of Bachelors Degree in Accounting/ CIMA. (essential).
Experience
- Minimum two years’ experience in an Accounting Department, with one year experience in General Accounting. (essential).
- Minimum one year experience with accounting software, QuickBooks preferred, but other globally recognized software is acceptable. (essential).
Technical Skills
- Excel – A strong knowledge of Pivot Table and VLOOKUP is a MUST. This skill will be tested at the interview stage (essential).
- Strong understanding of QuickBooks and efficient methods of transaction processing.
- Ability to gain a strong understanding of Fishbowl software and it’s capabilities to automate workload using csv imports and report exports as well as it’s integration with the QuickBooks software.
- Understanding workflow of an ERP system from Sales Order to Cash and also Purchase Order to Payment.
- Proficient in Microsoft Office Suite or similar software.
Other Skills
- Excel – A strong knowledge of Pivot Table and VLOOKUP is a MUST. This skill will be tested at the interview stage (essential).
- Strong understanding of QuickBooks and efficient methods of transaction processing.
- Ability to gain a strong understanding of Fishbowl software and it’s capabilities to automate workload using csv imports and report exports as well as it’s integration with the QuickBooks software.
- Understanding workflow of an ERP system from Sales Order to Cash and also Purchase Order to Payment.
- Proficient in Microsoft Office Suite or similar software.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits
- Annual Air Ticket Allowance
- Medical Insurance