Thunder Supply will never use text or chat applications to conduct interviews. We have a thoughtful and interactive interview process that includes an initial recruiter phone screen and several video-based/face-to-face interviews with our hiring teams. Communications will always be conducted by thunder-supply.com domain names.

About Thunder Supply

Thunder Supply is a leading Procurement and Supply Chain services provider, based in Iraq, Jordan, and Dubai.

We provide Sourcing , Procurement and Supply chain services to our clients in the Oil and Gas industries.

We continuously explore and develop new ways to make the Supply Chain process easy and simple for our clients.

About The Role

This role is responsible for managing calendars, organizing meetings, handling correspondence, and supporting administrative tasks to optimize time management and productivity. Additionally, the Admin & Personal Assistant oversees office management duties, coordinates travel and events, and provides personal assistance, including handling medical insurance and personal errands, in order to ensure that all tasks are completed efficiently and accurately.

What You Will Work On

• Manage Executive Schedules: Ensure that all meetings, appointments are coordinated smoothly, manage executives emails, letters, and phone calls on behalf of the executive in order to ensure that all communication is professional, timely, and organized to optimize the executive's time and productivity.
• Coordinate Meetings: Attend and document key points from meetings, distribute minutes, and track action items in order to ensure that follow-up tasks are completed, and all stakeholders are informed.
• Prepare Documents and Reports: Ensure that all necessary documents, presentations, and reports are accurately prepared and organized in order to meet deadlines and support decision-making.
• Coordinate Travel and Events: Ensure that travel arrangements, event bookings, and itineraries are planned and managed in order to avoid scheduling conflicts and ensure seamless execution.
• Organize and Maintain Office Systems: Manage filing systems, both digital and physical, to ensure that important documents are easily accessible and organized.
• Social Media Management: Oversee and manage the company’s social media accounts in order to ensure that online content aligns with the brand's identity and engage with the audience effectively.
• Recognition and Retention Activities: Assist in organizing basic employee recognition and retention activities in order to ensure that team morale and engagement are maintained.
• Manage Office Supplies and Inventory: Oversee office supplies and equipment, including placing orders and coordinating maintenance, in order to ensure that the office operates efficiently and without disruptions.
• Coordinate with Internal and External Stakeholders: Act as a liaison between the executive and internal teams or external contacts such as Medical Insurance and other external stakeholders in order to ensure that communication flows smoothly and meetings are coordinated effectively.
• Support Personal Errands and Tasks: Assist the executive with personal tasks such as booking appointments, handling personal correspondence, coordinating with household staff, and running errands in order to ensure that they can focus on professional responsibilities.
  
  

Your Areas Of Expertise

We welcome applicants from a variety of backgrounds and experiences. Below gives you a sense of how we're thinking about what you'll need to be successful in the role:

• Must have a High School Diploma or Equivalent.
• Must Have a minimum of 2 years of Administrative Support Experience.
• Proficiency in Microsoft Office Suite; Microsoft Word, Excel, PowerPoint, and Outlook for document preparation, scheduling, and communication. Advanced knowledge in these programs is often required.
• Ability to work under pressure, plan personal workload effectively, and delegate.
• Proven ability to prioritize tasks, manage multiple responsibilities, and meet deadlines efficiently.
• Ability to handle sensitive information, especially when dealing with personal tasks or executive-level information.
• Strong verbal, written, analytical, persuasion and interpersonal skills.
• Proficiency in both English and Arabic Languages.
• Nice to have training in Project Management.
  
  

You'll Love Working Here Because

• The Compensation. We believe in recognizing and rewarding the valuable contributions of our team members. Our competitive compensation package includes a base salary and performance-based bonuses/or commission based on team member and company performance.
• The Benefits. Thunder Supply provides health insurance fully covered by the company to you, your spouse, and up to three children. We also provide a life insurance and a permanent partial disability due accident insurance, and a cancer insurance.
• Level Up is one of our core values, so we strive for continuous improvement of our systems and processes, and offer regular and diverse learning opportunities to our team members, empower our team to grow and excel in their roles and we encourage them to develop others along the way, in order to improve and grow the company.
• The People. You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams -- people you can be proud to work with!
• The diverse culture. We believe that we make better decisions when our workforce reflects the diversity of the communities in which we operate.
• Working with the biggest names in our industry (Customers and Partners).
  
  

Our Values

• Level up
• Growth mindset: We take the initiative to seek out learning opportunities independently.
• Develop champions: We recognize and invest in our people.
• A will to win: We are hungry for success, committed, holding each others accountable, and a focus on results.
• Compassionate about each other:
• We respect each other.
• We care, present and there for our team members and for each other.
• We cultivate and nurture trust in business relationships and embrace a management approach built on trust.
• Costumer Focus:
• We treat our customers with passion, providing the best-in-class solutions and services.
• Psychological Safety:
• We support and encourage the openness in the working environment where people are encouraged to speak up, engage in healthy conflict, share their thoughts & concerns, give and receive feedback.
  
  

Equal Opportunity Employer

Thunder is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, age, and marital status