Location: Jordan
City: AMMAN
Contract Type: Staff
Grade: X5
Salary scale: Country Scale
Contract Duration: 2 YEARS
Deadline: 19/12/2024
Job Reference: New-RP24-105.

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

In Jordan, GGGI serves as an embedded strategic and technical advisor to the Government of Jordan, supporting the country in accessing climate finance, implementing its Nationally Determined Contribution (NDC) as well as the Green Growth National Action Plans (GG-NAP). To this end, GGGI Jordan is implementing projects in the areas of sustainable transport, circular economy, and green jobs creation. Moreover, GGGI will act as the regional coordination hub for the Green Climate Fund (GCF) Readiness project titled “Leveraging the Private Sector for Increased Climate Investment and Strengthened Partnerships in the West Asia Region”, for which GGGI is the executing agency selected by Islamic Development Bank. The regional project encompasses Iraq, Jordan, Lebanon, Oman, and the State of Palestine. This initiative seeks to improve the enabling environment for private sector partners in climate finance in the region. Specifically, the focus is on private sector direct access applicants, potential future direct access entities (DAEs), Executing Entities (EEs) and National Designated Authorities (NDAs) to develop effective public-private partnerships to stimulate greater engagement and increase private investment in climate change mitigation and adaptation.

Position Summary

The Senior Assistant for Finance and Administration will execute comprehensive transactions across a range of administrative, financial, and procurement processes ensuring quality across specific project and/ or output delivery comply with the policies, procedures, guidelines, rules and regulations of GGGI.

PURPOSE

The Finance & Administrative Senior Assistant will be based in GGGI’s Amman office at the Jordan Ministry of Environment. Reporting to the Administrative Senior Associate, he/she will execute day to day administrative tasks, financial reporting and planning, comprehensive communications, and outreach activities related to GGGI’s work program on green growth and climate action planning and implementation.

The Finance & Administrative Senior Assistant will also provide support for travel, conference, meetings preparation, onsite events, and other pertinent tasks, including for the regional project. The role of the senior assistant is to provide full-time support to the Jordan country office in program operation and specific project/output in delivery of the Jordan program, fully meeting established institutional policies, standards, and donor requirements.

ENGAGEMENT

• Support the country team in implementation of the procedures, policies, and tools of all operational transactions required for procurement, monthly financial reporting, and communication updates
• Coordinate with GGGI HQ Finance, Procurement, and Communications teams, and facilitate program activities in the country
• Communicate issues and risks that will affect consistent program/project delivery and report to the Administrative Senior Associate and relevant project managers.
• Communicate programme needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements.
• Work closely with the Government of Jordan, all GGGI staff, and other partners to schedule meetings, arrange workshops, and organize & prepare events.
• Working closely with other members of the team, support the development of project communications outputs as appropriate.
  
  

DELIVERY

• Manage procurement of all necessary goods and services for GGGI Jordan with focus on quality and value for money.
• Maintain program filing system and safeguard standards of reporting/documentary quality to support reporting to donors and programme stakeholders.
• Provide logistics arrangements with respect to meetings, seminars, workshops, conferences, trainings, etc. including but not limited to transport solutions, catering, procurement and communications.
• Ensure system is in place to manage office and IT inventories.
• Act as Health and Safety focal point for the office in Jordan and be aware of fire alarm and natural disaster procedures.
• Ensure smooth day to day running of the office in Jordan in close collaboration with and under the supervision of the Administrative Senior Associate.
• Capture lessons learned to support refinement/improvement of existing policies and procedure
• Performs other administrative support as required in support to the Country Representative and other team member as appropriate
  
  

Requirements

QUALIFICATIONS

• A bachelor’s degree in any one of the following: business administration, management, procurement, accounting, communications, or related fields.
• Preferably 3 to 5 years of experience in procurement, budget reporting, and related fields.
• Experience working in event facilitation, and/or recruitment is an advantage.
• Experience working with government and multi-stakeholders (donors, multilaterals, etc.)
• Fluency in written and verbal English and Arabic are essential.
• Knowledge of green growth and climate change issues would be an advantage.
• Experience with UN systems or other international organizations is a plus.
• High level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)
• Proficient in Project Management Information Systems (PMIS); and or Enterprise Resource Management systems (ERP)
  
  

FUNCTIONAL

• Ability to liaise and work seamlessly with relevant units and staff
• Highly organized and able to effectively and efficiently multi-task and prioritize
• Dedicated team player, with result-oriented, pro-active, and creative mindset to solve problems.
• Able to perform duties on time and budget
• Excellent multi-cultural literacy and interest in being a part of an international team
• Takes a pro-active approach and work independently with minimum supervision to solve issues arising
• Willingness and ability to travel (domestic) as needed, especially to events that the Program is organizing or participating (occasional)
• Ability and willingness to work in a flexible and agile manner and deliver according to the demand of the Program
  
  

CORPORATE

• Understand and actively support GGGI's mission, vision, and values
• Promote an organizational culture of trust, transparency, respect, and partnership
• Has strong client orientation
• Process and share information easily and is excellent at problem solving
• Manage emotions and stress positively, builds rapport and resolves conflict easily
• Demonstrate high level of integrity in handling privileged information and in stewardship of public resources
• Value the importance of promoting environmental sustainability within the workplace and green growth within society as a whole
• Able to support the Administrative Senior Associate in all aspects of procurement, event organization, and GGGI assets management.
  
  

WORKING CONDITIONS

• The Finance & Administrative Senior Assistant is an X5 Country grade level in GGGI’s Country salary scale. Determination of base salary is subject to candidate's experience, academic background and internal equity.
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
• The chosen candidate is expected to be based in Amman, Jordan
• For more information on GGGI's terms and conditions (allowances, health care, education, etc.), please familiarize yourself with GGGI's Rules and Regulations, which can be found here: https://gggi.org/policy-documents/.
  
  

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.