Vendors management:

• Identify and search for prospective suppliers.
• Prepare proposals, request quotes, and negotiate purchase terms and conditions.
• Negotiate prices, terms conditions and delivery date for technically approved items to get the best offer according to the required specification with lower price to decrease the cost.
• Prepare a comparison sheet for each order to get the best price and quality within certain time range.

Order processing:

• Ensure all necessary technical information such as BOQs are provided before processing the request to ensure specifications are met.
• Sort BOQs per supplier, send it to suppliers to check the availability & obtain prices of products according to sales offer.
• Review the BOQ’s data and client code & description, to make sure that all data is accurate & matching to client’s request.
• Create barcode and product tree along with PO based on received PI form supplier.
• Create PO for the supplier & send notification to concerned departments to inform them with the new order.
• Forward the PI & follow up with finance department to proceed with payment.
• Follow up on order production to ensure receiving the order according to schedule.
• Review and validate invoice & packing list, which received from logistics department.
• Link supplier with logistic to manage shipping method and procedures.

Reporting & documentation:

• Maintain comprehensive follow up sheet with Pos status.
• Item process sheet.” To compare So with PI”.
• Keep soft PDF & excel references with POs.