- Schedule meetings and appointments
- Greet and welcome customers and external guests.
- Direct visitors to the appropriate person and meeting rooms.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries and correspondences
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings and meeting rooms reservations
- Keep updated records of visitors, mentioning their information, visit reason, timings and concerned departments.
- Preparing meeting and training rooms
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Bachelor Degree in business Administration or equivalent. 2-4 Years of ExperiencePresentableFemales onlyProven experience as an Office Manager, Front Office Manager or Administrative AssistantKnowledge of Office Administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environment